Sembcorp Marine 58th Annual General Meeting

What are the details of your upcoming AGM?

Date, time and conduct of AGM

Sembcorp Marine will convene and hold its 58th Annual General Meeting by way of electronic means on Friday, 23 April 2021 at 11.00 a.m. (Singapore time).

Shareholders will not be able to ask questions at the AGM live during the webcast or audio-stream, and therefore it is important for Shareholders to pre-register and submit their questions in advance of the AGM.

No personal attendance at AGM

Due to the current COVID-19 situation in Singapore, Shareholders will not be allowed to attend the AGM in person. Shareholders will need to pre-register at the website https://sembmarine-agm2021.listedcompany.com/registration from 9.00 a.m. on 31 March 2021 till 11.00 a.m. on 20 April 2021 to enable Sembcorp Marine to verify their status as shareholders.

Alternative arrangements for participation at the AGM

Shareholders may participate at the AGM by:

(i)    observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;
(ii)    submitting questions in advance of the AGM; and/or
(iii)    appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM, if such Shareholder wishes to exercise his/her/its voting rights.

Details of the steps for pre-registration, pre-submission of questions and voting at the AGM can be found further below in this FAQ section or at the annual general meeting section of our website.

Notice of AGM and Proxy Form

The Notice of AGM and proxy form will be sent to shareholders by electronic means via publication on our corporate website and on the Singapore Exchange Limited (SGX) website at this link. Printed copies of these documents will not be sent to shareholders. 

Why is the AGM conducted via audio-visual webcast/audio-only stream?

Sembcorp Marine's decision to convene and hold the AGM by way of electronic means via audio-visual video webcast / audio-only stream follows:

(a) the COVID-19 (Temporary Measures) Act 2020 which enables the Minister for Law by order to prescribe alternative arrangements for listed companies in Singapore to, inter alia, conduct general meetings, either wholly or partly, by electronic communication, video conferencing, tele-conferencing or other electronic means;
(b) the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 (the “Order”) which sets out the alternative arrangements in respect of, inter alia, general meetings of companies; and
(c) the joint statement by the Accounting and Corporate Regulatory Authority, Monetary Authority of Singapore and Singapore Exchange Regulation of 13 April 2020 (and subsequently updated on 27 April 2020, 22 June 2020 and 1 October 2020) which provides additional guidance on the conduct of general meetings during the period from 27 March 2020 to 30 June 2021.

Why am I not able to attend the AGM in person?

Shareholders are not able to attend the AGM in person due to the current COVID-19 situation in Singapore. To access the live AGM audio-visual webcast/audio-only stream, shareholders will need to pre-register at the website https://sembmarine-agm2021.listedcompany.com/registration from 9.00 a.m. on 31 March 2021 till 11.00 a.m. on 20 April 2021. 

Key Dates / Deadlines

What are the key dates / deadlines I should take note of for the AGM?

The key dates / deadlines which shareholders should take note of are set out in the table below:

Registration

How do I watch the AGM via live webcast and/or listen to the audio-only stream?

You will need to pre-register at the website https://sembmarine-agm2021.listedcompany.com/registration from 9.00 a.m. on 31 March 2021 till 11.00 a.m. on 20 April 2021. 

Who can register to watch the AGM via live webcast and/or listen to the audio-only stream?

Only Sembcorp Marine shareholders will be able to register to watch the live audio-visual webcast and/or listen to the audio-only stream.

Can I register my representative to watch the live webcast and/or listen to the audio-only stream?

No, only Sembcorp Marine shareholders will be able to register to watch the live audio-visual webcast and/or listen to the audio-only stream.


If I hold Sembcorp Marine shares through a depository agent or a nominee company, can I register to watch the live webcast and/or listen to the audio-only stream?

If you hold Sembcorp Marine shares through a depository agent or a nominee company, we regret that you will not be able to register to observe and/or listen to the live AGM proceedings via the pre-registration website.

Please contact the depository agent or nominee company through which you hold your shares as soon as possible in order to make the necessary arrangements  for your participation in the AGM.

If I am a CPF and/or SRS investor holding Sembcorp Marine shares, can I register to watch the live webcast and/or listen to the audio-only stream?

Yes, you can pre-register to watch the live webcast and/or listen to the audio-only stream. However, if you wish to submit your votes, you need to contact your respective CPF Agent Banks and/ or SRS Approved Banks through which you hold your Sembcorp Marine shares as soon as possible.


Who do I contact if I have queries or encounter issues during registration?

Shareholders can refer to the annual general meeting section of our website for details or call our hotline number at +65 6971 7044.

Voting

Would I be able to vote online?

Sembcorp Marine’s constitution currently does not allow shareholders to submit their votes online. Therefore, shareholders who watch the webcast of the proceedings will not be able to vote online.

How do I vote if I can only attend the AGM online?

Shareholders who wish to vote on the resolutions tabled at the AGM must appoint the Chairman of the Meeting as your proxy to vote on your behalf at the AGM, in accordance with the instructions on the proxy form. Specific instructions must be given as to voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the appointment of the Chairman of the Meeting as proxy for that resolution will be treated as invalid.

Where can I find the Proxy Form?

In addition to the printed copy of the Proxy Form mailed to shareholders, the Proxy Form is also available for download at this link or via the SGX website. 

How do shareholders submit the Proxy Forms?

Proxy Forms must be submitted in the following manner: 

• if submitted by post, be lodged at the office of the Share Registrar, KCK CorpServe Pte. Ltd., at 333 North Bridge Road, #08-00, KH KEA Building, Singapore 188721; or

• if submitted electronically, be submitted via email to the Share Registrar at sembmarine-agm@kckcs.com.sg.

in either case, by 11.00 a.m. on 20 April 2021.

A Shareholder who wishes to submit a Proxy Form must first download (where necessary), complete and sign the Proxy Form, before submitting it by:

• post to the address provided above, or
• before scanning and sending it by email to the email address provided above.

Due to the current COVID-19 situation in Singapore, shareholders are strongly encouraged to submit completed proxy forms electronically via email.

Can I use an electronic signature to sign the Proxy Form?

Yes, Shareholders may download, complete and authorise the Proxy Form by way of the affixation of an electronic signature, before sending it by email to the email address provided above.

How can CPF or SRS investors vote? 

CPF or SRS Investors who wish to appoint the Chairman of the Meeting as proxy should approach their respective CPF agent banks or SRS Approved Banks to submit their votes by 5.00 p.m. on 13 April 2021.

When is the deadline to submit the Proxy Form?

The deadlines for submission of the Proxy Form are as follows:

• CPF and SRS shareholders - 5.00 p.m. on 13 April 2021
• All other shareholders - 11.00 a.m. on 20 April 2021 

Asking Questions

Would I be able to ask questions live?

Shareholders will not be able to ask questions at the AGM live during the webcast or audio-stream. It is therefore important for shareholders to pre-register and submit their questions in advance of the AGM.

Shareholders, including CPF and SRS investors, can submit questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the Meeting, in advance of the AGM, in the following manner:

• Via pre-registration website: Shareholders who pre-register to observe and/or listen to the AGM proceedings may submit their questions via the pre-registration website at the URL https://sembmarine-agm2021.listedcompany.com/registration. The pre-registration period is from 9.00 a.m. on 31 March 2021 till 11.00 a.m. on 20 April 2021.
  
  
• By post: Shareholders may also submit their questions by post to the Share Registrar, KCK CorpServe Pte. Ltd., at 333 North Bridge Road, #08-00, KH KEA Building, Singapore 188721. When sending in your questions by post, please also provide the following details:
  • your full name;
  • your address; and
  • the manner in which you hold Shares in Sembcorp Marine
    (e.g., via CDP, CPF, SRS and/or scrip).

Is there a deadline to submit questions?

Yes, all questions must be submitted by 11.00 a.m. on 20 April 2021.

Would all my questions be addressed?

We will address and publish responses to all substantial and relevant questions which Shareholders have submitted in advance, on the Company’s website and on the SGXNET prior to the AGM.

General

If there are any changes to the AGM, how would I know?

Due to the constantly evolving COVID-19 situation in Singapore, we may be required to change our arrangements for the AGM at short notice. Shareholders should check the annual general meeting page on our website for the latest updates on the status of the AGM.

Will there be a replay available for shareholders who pre-registered but missed the live AGM proceedings?

Unfortunately there will not be a replay of the proceedings. Information on the AGM outcome will be available at the annual general meeting page.

Will the minutes of the AGM be made available to shareholders after the event?

Yes, we will publish the minutes of the AGM on our website and on SGXNET after the AGM, and the minutes will include the substantial and relevant questions or comments which Shareholders have submitted in advance relating to the agenda of the AGM and the Company’s responses to these questions or comments.

Will the printed copies of the Letter to Shareholders, Notice of AGM and Proxy Form be mailed to shareholders?

No, printed copies of the Letter to Shareholders, the Notice of AGM and the Proxy Form will not be sent to Shareholders. These documents may be accessed at the annual general meeting section of our website and also on the SGX website. 

Can I request for a printed copy of the 2020 Annual Report?

The 2020 Annual Report is available only in digital format. The electronic version of the report is available for download here.

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