Extraordinary General Meeting

Sembcorp Marine Extraordinary General Meeting

Shareholders are invited to pre-register their attendance for the live video webcast / audio stream of Sembcorp Marine’s upcoming Extraordinary General Meeting.

 

Sembcorp Marine will be seeking Shareholders’ approval for the proposed Rights Issue and the Whitewash Resolution at an Extraordinary General Meeting (“EGM“) to be convened and held by way of electronic means on Tuesday, 11 August 2020 at 10.00 a.m (Singapore time).

The Company’s Chairman, Tan Sri Mohd Hassan Marican, will conduct the proceedings of the EGM. The Company will address and publish its responses to all substantial and relevant questions which Shareholders have submitted in advance, on the Company’s website and on the SGXNET prior to the EGM.

Shareholders will not be able to ask questions at the EGM live during the webcast or audio-stream, and therefore it is important for Shareholders to pre-register and submit their questions in advance of the EGM.

All questions must be submitted via the pre-registration website or, if submitted by post, be lodged at the office of the Company’s Share Registrar (the “Share Registrar”), KCK CorpServe Pte. Ltd., in the manner described in the table below by 10.00 a.m. on 8 August 2020. Shareholders are encouraged to submit their questions well in advance of such deadline so that these can be addressed by the Company prior to the EGM.

Persons who hold ordinary shares of the Company (“Shares”) through relevant intermediaries (as defined in section 181 of the Companies Act, Chapter 50 of Singapore), including CPFIS Members and SRS Investors, and who wish to participate in the EGM by:

(i) observing and/or listening to the EGM proceedings via live audio-visual webcast or live audio-only stream;
(ii) submitting questions in advance of the EGM; and
(iii) appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the EGM, if such Shareholder wishes to exercise his/her/its voting rights,

should contact the relevant intermediary (which would include, in the case of CPFIS Members and SRS Investors, their respective CPF agent banks and SRS Approved Banks) through which they hold such Shares as soon as possible in order for the necessary arrangements to be made for their participation in the EGM.


Steps for Pre-registration, Pre-submission of Questions and Voting at EGM

Details of the steps for pre-registration, pre-submission of questions and voting at the EGM are as follows:

No.StepsDetails
1.Pre-registrationShareholders must pre-register at the pre-registration website at the URL https://bit.ly/3fSXKGr from 10.00 a.m. on 23 July 2020 till 10.00 a.m. on 8 August 2020 to enable the Company to verify their status as Shareholders.

Following the verification, authenticated Shareholders will receive an email by 10.00 a.m. on 10 August 2020. The email will contain user ID and password details, as well as the link to access the live audio-visual webcast and a toll-free telephone number and conference code to access the live audio-only stream of the EGM proceedings.

Shareholders who do not receive an email by 10.00 a.m. on 10 August 2020, but have registered by 10.00 a.m. on 8 August 2020 should contact the Share Registrar, KCK CorpServe Pte. Ltd., at +65 6496 4993 from 9.00 a.m. to 5.00 p.m. on 10 August 2020.

2. Submit questions in advanceShareholders will not be able to ask questions at the EGM live during the webcast or audio-stream, and therefore it is important for Shareholders to pre-register and submit their questions in advance of the EGM.

Submission of questions. Shareholders can submit questions related to the resolutions to be tabled for approval at the EGM to the Chairman of the Meeting, in advance of the EGM, in the following manner:

(i) Via pre-registration website. Shareholders who pre-register to observe and/or listen to the EGM proceedings may submit their questions via the pre-registration website at the URL https://bit.ly/3fSXKGr. Pre-registration commences from 10.00 a.m. on 23 July 2020.

(ii) By post. Shareholders may also submit their questions by post to the Share Registrar, KCK CorpServe Pte. Ltd., at 333 North Bridge Road, #08-00, KH KEA Building, Singapore 188721. When sending in your questions by post, please also provide the following details:

  • your full name;
  • your address; and
  • the manner in which you hold Shares in the Company (e.g., via CDP, CPF or SRS).

Deadline to submit questions. All questions must be submitted via the pre-registration website or, if submitted by post, be lodged at the office of the Share Registrar, KCK CorpServe Pte. Ltd., by 10.00 a.m. on 8 August 2020.

Addressing questions. The Company will address and publish its responses to all substantial and relevant questions which Shareholders have submitted in advance, on the Company’s website and on the SGXNET prior to the EGM.

Minutes of EGM. The Company will publish the minutes of the EGM on the Company’s website and on SGXNET within one month after the EGM, and the minutes will include the substantial and relevant questions or comments which Shareholders have submitted in advance relating to the agenda of the EGM and the Company’s responses to these questions or comments.

3.Submit Proxy Forms to voteAppointment of Chairman of the Meeting as proxy. Shareholders (whether individual or corporate) who pre-register to observe and/or listen to the EGM proceedings and wish to vote on the resolutions to be tabled at the EGM must appoint the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the EGM, in accordance with the instructions on the Proxy Form.

Specific voting instructions to be given. Where Shareholders (whether individual or corporate) appoint the Chairman of the Meeting as their proxy, they must give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the Proxy Form, failing which the appointment of the Chairman of the Meeting as proxy for that resolution will be treated as invalid..

Submission of Proxy Forms. Proxy Forms must be submitted in the following manner:
(i) if submitted by post, be lodged at the office of the Share Registrar, KCK CorpServe Pte. Ltd., at 333 North Bridge Road, #08-00, KH KEA Building, Singapore 188721; or

(ii) if submitted electronically, be submitted via email to the Share Registrar at shareregmeetings@kckcs.com.sg

in either case, by 10.00 a.m. on 8 August 2020.

A Shareholder who wishes to submit a Proxy Form must first download (where necessary), complete and sign the Proxy Form, before submitting it by:

  • post to the address provided above, or
  • before scanning and sending it by email to the email address provided above.

In the alternative, a Shareholder may download, complete and authorise the Proxy Form by way of the affixation of an electronic signature, before sending it by email to the email address provided above.

In view of the current COVID-19 situation and the related safe distancing measures which may make it difficult for Shareholders to submit completed Proxy Forms by post, Shareholders are strongly encouraged to submit completed Proxy Forms electronically via email.

CPFIS Members or SRS Investors who wish to appoint the Chairman of the Meeting as proxy should approach their respective CPF agent banks or SRS Approved Banks to submit their votes by 10.00 a.m. on 5 August 2020.

 

Summary of Key Dates / Deadlines

Key DatesActions
From 10.00 a.m on
23 July 2020
(Thursday) 

Shareholders may begin to pre-register at the URL https://bit.ly/3fSXKGr for live audio-visual webcast/live audio-only stream of the EGM proceedings.

Shareholders may also begin to submit questions in advance of the EGM, via such pre-registration website or, in the alternative, by post to the Share Registrar, KCK CorpServe Pte. Ltd., in the manner as further described in the Appendix to this announcement.

10.00 a.m. on
5 August 2020
(Wednesday) 
Deadline for CPFIS Members or SRS Investors who wish to appoint the Chairman of the Meeting as proxy to approach their respective CPF agent banks or SRS Approved Banks to submit their votes.

10.00 a.m. on
8 August 2020
(Saturday)
Deadline for Shareholders to:

  • pre-register for live audio-visual webcast/live audio-only stream of the EGM proceedings;
  • submit questions in advance; and/or
  • submit Proxy Forms.
10.00 a.m. on
10 August 2020
(Monday)
Authenticated Shareholders will receive an email which will contain user ID and password details, as well as the link to access the live audio-visual webcast and a toll-free telephone number and conference code to access the live audio-only stream of the EGM proceedings (the “Confirmation Email”).

Shareholders who do not receive the Confirmation Email by 10.00 a.m. on 10 August 2020, but have registered by 10.00 a.m. on 8 August 2020 should contact the Share Registrar, KCK CorpServe Pte. Ltd., at +65 6496 4993 from 9.00 a.m. to 5.00 p.m. on 10 August 2020.

Date and time of EGM
10.00 a.m. on
11 August 
(Tuesday)
Shareholders have to:

  • Click on the link in the Confirmation Email and enter the user ID and password to access the live audio-visual webcast of the EGM proceedings; or
  • Call the toll-free telephone number and enter the conference code in the Confirmation Email to access the live audio-only stream of the EGM proceedings.

For more information, shareholders can refer to our EGM announcementFAQs, or call our hotline number at +65 6971 7044.

Due to the constantly evolving COVID-19 situation in Singapore, the Company may be required to change its arrangements for the EGM at short notice. Shareholders should check this page for the latest updates on the status of the EGM.

 

 

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